Volunteer Duties
Volunteer duties have been assigned points values. 100 pts are required for each player to avoid volunteer deposit being cashed. Opt out fee is $300 per player.
NO minimum volunteer points required for RALLY CAP (U7/7U). However, the team will still need a manager and coaches, and parents should expect to go out on the field and help with the practices as necessary.
Family Rate - points are reduced for each additional player in a family after the first:
First family member - 100 points
Second family member - 75 points
Third family member - 50 points
Fourth and any additional family members - 25 points each
U9/9U volunteer points will be 50% of the lowest rate applied to their family (excluding Rally Cap). e.g. family has one player in U9 - 50 points required. e.g. family has 3 players in 15U, U13, and 9U - 100+75+25 (calculated as 50% of 50) = 200 points required.
PLEASE NOTE THAT WE ARE **NOT** RUNNING THE CONCESSION BOOTH FOR 2026. If we host weekend play, we will let the golf course know that an event is taking place and participants will be directed there for meals. If a team wishes to run a drink/snack table by the diamonds as a team fundraiser on a weekend they are hosting, they are welcome to do so, but they will be responsible for stocking, cash management, volunteers, and leftovers. Volunteer hours worked for a team fundraiser will not count towards association volunteer requirements.
PLEASE NOTE that due to the ongoing difficulty of finding volunteers to work the dunk tank on Canada Day, Elk Point Minor Ball has given up this fundraiser.
- Volunteer coordinator - 100 pts- 2026 - Terri B and Katelynn C
- Keep track of hours per player, make sure everyone is getting their hours done
- Coordinate with web admin to post list etc, on line.
- Collect any outstanding bond cheques
- Send out emails with up coming duties
- Help managers to find workers
- Work with other volunteers to set up volunteer schedules
- Equipment manager - 100 pts - 2026 Katelynn C
- Making sure all bags have proper gear in them at start of season
- Organize jerseys to hand out
- Set up a hand out day for equipment and jerseys
- Collect any outstanding bond cheques
- If teams need something tell executive so we can get it
- Collect all equipment back check bags to make sure all is in there
- Collect and hang up jerseys (make sure they are cleaned)
- Fundraising coordinator - 100 pts - 2026 (Margaret B will set up the raffle, but if someone wishes to take on this role, please contact the executive)
- Collect outstanding bond cheques
- Set up and coordinate fundraisers
- Track fundraising by player (coordinate with treasurer)
- Whipper snipping fence lines and bleacher areas - N/A for 2026 - golf course is doing this
- raking diamonds after every use - 5 pts per raker (managers set up schedule and report to volunteer coordinator)
- Push shale back into batters box rake level
- Rake around bases where kids slide push/pull shale into wells and level
- Pull weeds in infield
- Scorekeeper or Pitch counter - 10 pts/game (managers to arrange and report parent volunteers) Baseball - there will be pitch count at ALL games now that we have moved to weekend play.
- Diamond prep before games - 20 pts per diamond per prepper
- Float diamond (do not go fast or else it shoots shale into outfield)
- Chalk lines, batters boxes, coaches box, on deck circle
- Place bases at correct distances
- Picture day coordinator - 25pts -
- Talk to photographer and set up date
- Inform all teams of date
- Make picture day schedule
- Hand out pictures
- Special or One Time Projects (eg diamond clean up days, special event volunteers) - points TBD as the need arises
2026 Special Projects
- Lea Park Rodeo - Rodeo Dance - June 6 - 100pts
- 8 pm - 2 am shift
- Security/Bartending
- 12 volunteers needed
- Canada Day Beer Gardens (June 30, 2026) - 10 pts/hr
- Bartending, ticket sales, security
